Job Title:  Facilities Management Specialist (Teslam)

Job Purpose

Implement and deliver high quality professional Corporate Facility and Support Management Services for Enterprise assuring services delivery in compliance with all set contractual agreements related to civil, structural, MEP, drainage, all systems and equipment, and in compliance with government regulations and ENEC standards. That includes stakeholders’ management while assuring the demand and supply of facilities services streamlining with Teslam business plan and financial strategy for managing corporate assets in compliance with Enterprise health and safety code of practices.

Key Activities, Responsibility & Accountability

Facility Maintenance (Hard Services)
Responsibilities and Accountabilities:  
•    Oversee and provide advice to maintenance contracted staff during the maintenance of all ENEC and subsidiaries’ Head Office, ensure maintenance workers have the necessary access and equipment to perform the required maintenance.
•    Manage and execute scheduled (PPM) and unplanned/reactive maintenance requests with suppliers in an efficient and effective manner.
•    Review incoming work order requests and verify the scope of work and execution plan.
•    Ensure the highest quality of service provided by suppliers and maintenance services in compliance with international FM codes of practice FSG20 and ENEC policies, procedures and standards.
•    Evaluate and recommend assets life cycle and provide all necessary support to avoid systems failure and business disruptions.
•    Oversight and control all fit our activities and assure compliance with all HSE requirements.
•    Survey and audit activities conducted by suppliers on duty and off duty.
•    Provide financial forecasting to the management on assets and equipment.
•    Evaluate the utilization on existing office spaces and provide recommendation based on the findings and facilities management plan.
•    Identify specifications and information for developing essential reports to the concerned parties related to the design, approvals, constructions, and completions of the facility management projects.
•    Oversee projects related to layout design, furniture location and interior design.
•    Review drawings illustrating space utilization efficiency of existing facilities to ensure optimum utilization of office space.
•    Review and endorse special studies and provide technical reports involving research and analysis in the area of facilities planning.
•    Lead internal and supplier auditing along with supplier site audits and create the action plan based on the findings

Responsibilities & Accountabilities (contd.)

Facility Management (Soft Services)
Responsibilities and Accountabilities: 
•    Oversee and manage all required resources for support services including office services, Maintenance, utilities, housing keeping, energy and cleaning.
•    Ensure quality service of F&B is aligned with senior management expectations.
Office Space Management
Responsibilities and Accountabilities:
•    Oversee all office space requirements mandated by the enterprise and forecast future expansion plans and changes.
•    Ensure continuous innovation in maximizing office space optimization.
•    Oversee the alignment of all fit-out / enhancement projects for the enterprise.
Strategy and Business Continuity
Responsibilities and Accountabilities: 
•    Develop budget requirements for the maintenance support services and establish financial targets and forecasts; keep financial and administrative records.
•    Assist the Head of Support Services to create scope of work and technical evaluations of tenders, as and when required.
•    Lead internal and supplier auditing along with supplier site audits and create the action plan based on the findings and assist in maintaining third party audit reports and action plan accordingly.
•    Review payment requests related to maintenance support services, prepare supporting documents, and obtain required approvals to ensure timely payment.

Professional Certifications

Qualifications

Bachelor’s degree in business management or relevant field

Experience

3 years of experience in related field