Job Title: Services Specialist
Job Purpose
To handle the purchasing of nuclear and non-nuclear related services, from initiation to post-award administration for Nawah requirements to ensure that those requirements are met in a safe, compliant, timely, and efficient manner to ensure safe and reliable operation and maintenance of the Nuclear Power Plant (NPP).
Key Activities, Responsibility & Accountability
Services Procurement
Responsibilities and Accountabilities:
• Assist to prepare, plan, schedule and process the purchase of services as appropriate and in a timely and cost-effective manner to ensure safe and reliable operation and maintenance of the NPP.
• Support nuclear supplier qualification as required, update the qualified supplier list.
• Understand the specifications and scope of work, and ensure all Quality Assurance (QA), Health and Safety, Engineering, and end user requirements are included.
• Assist in reviewing technical specification for the purchasing services.
• Support end user in creation of PR and selection of correct parameters in the system.
• Support end user in developing the Scope of Work by sending RFI’s to the market in order to gather more information about the work.
• Challenge the Technical Evaluation Criteria (TEC) to be aligned with the SOW.
• Obtain bidders from Supplier Relation Management (SRM) and issue Expression of Interest EOI if required.
• Support arranging suppliers meeting and site visits, if required.
• Develop detailed procurement plan in accordance to the defined KPIs
• Prepare, review and issue Invitation to tender documents and ensure adherence to tender process.
• Obtain insurance requirement for Request For Quote from Insurance Department as per the scope of work.
• Handle and coordinate all correspondence between End users and Bidders.
• Verify all submitted bids according to submission instructions and obtain appropriate approvals when required.
• Review the Technical Evaluation report (TER) and challenge the results to ensure fairness and alignment with the TEC.
• review the commercial proposals and conduct price evaluation, clarification and benchmarking to ensure that all quoted values are reasonable and arithmetically accurate.
• Ensures terms and conditions are agreed and cleared by the bidders and resolve all exceptions & deviations
• negotiate and/or clarify prices and terms with suppliers as requested by the management.
• Support in preparing recommendation for award, with thorough justification to support decision as per the Delegation of Authority (DOA), and ensuring that all required information is available.
• Prepare agreement documents for execution and conduct peer review for other team members.
• Prepare handover to contract management Team after the execution of Out Line Agreement
• Support team members in day to day operation, when required.
Planning, Reporting and Systems
Responsibilities and Accountabilities:
• Develop reports and statistics in area of work.
Responsibilities & Accountabilities (contd.)
Stakeholder Engagement
Responsibility and Accountabilities:
• Facilitate communication both internally and externally in order to build and encourage mutually beneficial working relationship.
• Ensure of using the unified external communication method and templates.
• Ensure all external communications are coded with the Enterprise- Document Control & Record Management.
• Contribute to knowledge dissemination/sharing in a way that assists with building internal capabilities of UAE Nationals where applicable and maximize their effective performance.
Professional Certifications
Qualifications
Bachelor degree in Bussiness or Engineering or equivelant field / Master’s in Business Administration (MBA), Supply Chain Management, or Engineering
Experience
More than 3 to 5 Years of Procurement in energy sector or Power plant experience.
